This Privacy Notice applies only to FOM APMEC 2024 services and websites. If you are only browsing this website or using the Search function, we do not capture data that allows us to identify you individually. This website automatically receives and records information on our server logs from your browser, including your IP address, cookie information, and the page(s) requested. Although user sessions are tracked, the users remain anonymous. Our websites may contain links to other websites not maintained by FOM. Such third-party websites are subject to their own data protection and privacy practices and you are advised to check the privacy notices of those websites.

If you decide to share your Personal Data with us via an application or an e-mail or any other form, we recommend that you read our Privacy Notice below explaining how we use your Personal Data when you interact with us via our website or in any other way.

If you have any questions on this Privacy Notice or any other questions in relation to how we manage, protect and/or process your Personal Data, please do not hesitate to contact the FOM.

As part of our efforts to ensure that we properly manage, protect and process your personal data, we will be reviewing our policies, procedures and processes from time to time. We reserve the right to amend the terms of this Privacy Notice at our absolute discretion. Any amended Privacy Notice will be posted on our website. Please visit this website periodically to access current information in relation to Personal Data protection.

Introduction

The Faculty of Management (FOM) of the University of Colombo (UOC) is committed to complying with the Personal Data Protection Act No. 09 of 2022 (“PDPA”) and other relevant data protection laws in Sri Lanka. FOM also respects the privacy of the personal data entrusted to us and believes that it is our duty to properly manage, protect and process your personal data.

This Privacy Policy explains (i) how FOM will collect, store and use your personal data when you access or use our services or when you interact with us; and (ii) information on our use of cookies. In this context, “personal data” means any information that relates to an identified or identifiable individual or data that can be combined with such information to identify you directly or indirectly.

By interacting with or transacting with us, calling or sending messages to us, accessing our websites and/or submitting information to us via forms or other data collection means or processes (whether through a form, an interview, our websites or otherwise), you acknowledge that you have read, understood and consented to FOM’s collection, use and disclosure of your personal data as described in this Privacy Policy.

Who is FOM?

References to “Faculty of Medicine”, “FOM”, “us”, “we”, “our” in this Privacy Notice mean Faculty of Medicine, University of Colombo, a university registered in UGC in Sir Lanka.

What personal data does FOM collect about you?

FOM may collect and process the following information about you either directly from you, from your authorized representatives, from third-parties, or from publicly available sources:

Category	Personal Data
Personal information	Your full name, your gender, your date of birth, your marital status, your photograph, your ethnicity, your religion.
Identification information	Your citizenship, your residency, a copy of your ID or passport.
Contact details	Your physical address, your email address, your telephone number.
Information collected automatically	Data collected automatically using cookies, web beacons, tracking pixels and similar technologies when you view websites or use applications created by or on behalf of FOM.

What does FOM use your personal data for?

NUS may collect, use and/or disclose your personal data, where permitted by data protection laws, for the following purposes (“Purposes”):

Who does FOM share your personal data with?

Some of these third-parties may be located outside of Sri Lanka. FOM will only disclose your personal data to third-parties where we are allowed to do so under data protection laws. More specifically, FOM will not disclose your personal data to any third-parties without your prior consent to do so, unless such disclosure is sanctioned under the PDPA exemptions.

Request for access, correction and/or withdrawal of personal data

You may request to access and/or correct the personal data currently in our possession, or object to the collection, use and/or disclosure of your personal data in our possession or under our control, at any time by submitting your request to the FOM.

For a request to access personal data, FOM will provide you with a copy of the relevant personal data within a reasonable amount of time from when the request is made.

For a request to correct personal data, FOM will process your request as soon as practicable after the request has been made. Such correction may involve necessary verification, which may include sending the corrected personal data to other organizations to which the personal data was disclosed by FOM within a year before the date the correction was made (unless that other organization does not need the corrected personal data for any legal or business purpose), or if you so consent, only to specific organizations to which the personal data was disclosed by us within a year before the date the correction was made.

How does FOM protect your personal data?

FOM will take appropriate measures to keep your personal data accurate, complete and updated.

FOM will take precautions and preventive measures to ensure that your personal data is adequately protected and secured in accordance with data protection laws. Appropriate security arrangements will be made to prevent any unauthorized access, collection, use, disclosure, copying, modification, leakage, loss, damage and/or alteration to or of your personal data.

FOM will also make reasonable efforts to ensure that the personal data in our possession or under our control is destroyed and/or anonymized as soon as it is reasonable to assume that:

1. the purpose for which that personal data was collected is no longer being served by the retention of such personal data;

Update to the privacy notice

As part of our efforts to ensure that FOM properly manages, protects and processes your personal data, we will be reviewing our policies, procedures and processes from time to time.

FOM may amend the terms of this Privacy Notice at its absolute discretion. Any amended Privacy Notice will be posted on our website, and we will notify you if FOM makes any significant changes to this Privacy Notice where required to do so under applicable laws.

We recommend that you revisit this Privacy Notice regularly.